Immunization Information

The Hamilton County Health Department (HCHD) offers all vaccines recommended by the Centers for Disease Control (CDC) and the Advisory committee on Immunization Practices (ACIP). 

Eligibility for Hamilton County Immunization Clinic

  • Birth through 18 years of age (A child is considered 18 years of age up to and until the date of their 19th birthday), and has one of the following: 
    • Medicaid
    • American Indian/Alaskan Native
    • No Health Insurance (uninsured)
    • Underinsured (insurance does not cover vaccines)- must be verified with insurer
    • SCHIP
    • Fully insured- insurance status must be verified, and a credit card may be needed for any patient responsibility at the time of visit. 

Childhood immunizations re given on Tuesday and Thursday from 8:30 am to 3:00 pm by appointment.  Pre-registration is required for these clinics.  A parent or guardian must accompany a child younger than 18 years of age to each visit. 

Adult immunizations are given on Monday from 9:00 am to 3:00 pm by appointment.  Pre-registration is required for Monday clinics. 

COVID-19 clinic is on Wednesday s from 9:00 am to 3:00 pm.  Walk-ins allowed.

Back to school immunization clinics will be offered for children 4 years through 12th  grade on the following days at the office from 8:30 am to 12:30 pm.  Please register at this link: and use the code IN15561 to choose the clinic. 

  • August 30, 2023
  • September 13, 2023
  • September 27, 2023

Existing Patient Information 

For patients seen at the health department in the past for immunizations, call to update demographic and insurance information.  If additional vaccines have been given elsewhere, fax the updated immunization information to 317-776-8506  ATTN: Nurse.    

Things To Know For Your Visit

  • Call the health department to schedule your appointment time. 
  • Please arrive 10 minutes prior to appointment time to review paperwork.  Patients will not be seen if more than 5 minutes late. 
  • Insurance cards are required at each visit.
  • A parent/guardian must accompany any child younger than 18 years of age to each visit.
  • Immunization records and MyVaxIndiana information are given at every visit.
  • Face coverings are no longer required but may be worn if having respiratory symptoms or personal choice. 

No Immunization Clinics on the following days: 

  • November 7, 2023
  • November 23, 2023
  • December 26, 2023
  • December 28, 2023

New Patient Information

All new patients must be pre-registered before coming to an immunization clinic.

Pre-register by Fax:

  • Print and complete this instruction & demographic form (PDF).
  • Fax the completed demographic form and the up-to-date shot records to 317-776-8506.
  • Provide a phone number or email address where a nurse can contact you with questions and notify you when your child's registration is complete.

NEW PATIENT Online Registration:

We now offer a secure Online Patient Portal for NEW patients that have not been seen at the Health Department before to create a patient record with the health department.  If so, please do not use portal and follow existing patient information.  Make an account and upload a copy of shot records and Insurance information.

Immunization Release Form

In order to provide immunization records on your child, our office will need a release (PDF) form signed by a parent or legal guardian.

Records will not be released without this consent form or to anyone other than the parent or legal guardian if less than 18 years of age. For those who are 18 years or older, you must complete and sign the form yourself. Records cannot be obtained by parents once a person reaches 18 years of age. Physicians and schools can view the records in the Children and Hoosiers Immunization Registry Program (CHIRP) if they are registered users. Completed release forms may be faxed to our office at 317-776-8506. Records will be sent as soon as possible, but no more than 10 working days once the signed consent is received. Immunization records cannot be emailed due to HIPAA. A MyVaxIndiana PIN# and information will be sent with all immunization records.  See below for more information regarding MyVaxIndiana.


A MyVaxIndiana PIN number can be obtained by completing the immunization release form as described above. You will receive a PIN number with instructions on how to obtain an immunization record from CHIRP. You will need to contact your primary care provider to obtain the PIN number if that is where you or your child received immunizations. Our office will supply a PIN number to those who have received immunizations at HCHD or if your provider does not participate in CHIRP. For more information on the MyVaxIndiana initiative, please visit their website.

Please Note: Immunization records may be incomplete in MyVaxIndiana if your physician or physicians have not entered immunizations given to you or your child in CHIRP. Please keep this in mind when reviewing records obtained through MyVaxIndiana.


Updated July 17, 2023