The Hamilton County Health Department is maintaining building access and program procedures
The Health Department is following CDC recommendations for Healthcare facilities to protect all clients, customers and staff entering the building. Building Access and Program Access Polices will be in effect until further notice.
- Face Covering (Mask or Shields) are required for public (over 2yrs of age) until further notice. Please provide your own face covering.
- Social Distancing will be identified and maintained in all lobby areas.
Immunization Programs Access Policy:
- Anyone through the age of 18 is currently being seen.
- Appointments will be scheduled every 15 minutes
- Patients should arrive 10 minutes prior to appointment. Patients will not be seen if they are more than 5 minutes late.
No Immunization Clinics on the following days:
- May 3, 2022
- October 25, 2022
- November 8, 2022
- November 24, 2022
- December 27, 2022
- December 29, 2022
Eligibility for Hamilton County Immunization Clinic
The Hamilton County Health Department can only give immunizations to children from birth through 18 years of age who have the following insurance status:
- Medicaid - Child 0 through 18 years of age that has any form of Medicaid insurance. Medicaid recipients must show their card at each visit. If child has another insurance, claims will be filled with primary insurance prior to Medicaid.
- Native American or Alaskan Native - Child 0 through 18 years of age who identifies as an American Indian or Alaskan Native regardless of insurance.
- No Health Insurance (“Uninsured”) - Child 0 through 18 years of age who does not have health insurance.
- Insurance Does Not Cover Vaccines (“Under-insured”) - Child 0 through 18 years of age who has health insurance, but the health insurance does not pay for vaccine coverage, children whose insurance covers only selected vaccines (these children are categorized as under-insured for non-covered vaccines only) or children whose insurance caps vaccine coverage at a certain amount (once that coverage amount is met, these children are categorized as “Under-insured”). Insurance cards must be shown to verify eligibility.
- Fully Insured - Child 0 through 18 years of age who has health insurance which provides coverage for vaccines, including those who have high deductibles, 80/20 or percentage based coverage or has a co-pay. If you do not know if your insurance covers vaccines, contact them for information. We now file with many insurance carriers. Insurance information must be provided prior to visit. A credit card may be needed, at the time of the visit, for any patient responsibility.
New Patient Information
All new patients must be pre-registered before coming to an immunization clinic.
- Print and complete this instruction & demographic form (PDF) Opens a New Window. .
- Fax completed demographic form and the up to date shot record 317-776-8506.
- Provide a phone number or email address where a nurse can contact you with questions and notify you when your child's registration is complete.
- For patients seen at the health department in the past who wish to return but have received vaccines elsewhere, please fax the updated record to 317-776-8506 for review prior to your visit.
Scheduling a Visit
Immunizations are given every Tuesday and Thursday from 8:30 a.m. to 2:30 p.m., by appointment.
A parent or guardian must accompany the child younger than 18 year of age to each visit.
Adult Immunization Program
The Hamilton County Health Department is now offering immunizations to adults 19 years and older. We accept most insurance carriers, but insurance information must be provided prior to scheduling an appointment. A credit card may be needed for any patient responsibility at the time of visit. Call 317-776-8500 for more information.
Immunization Release Form
In order to provide immunization records on your child, our office will need a release (PDF) Opens a New Window. form signed by a parent or legal guardian.
Records will not be released without this consent form or to anyone other than the parent or legal guardian if less than 18 years of age. For those who are 18 years or older, you must complete and sign the form yourself. Records cannot be obtained by parents once a person reaches 18 years of age. Physicians and schools can view the records in the Children and Hoosiers Immunization Registry Program (CHIRP) if they are registered users. Completed release forms may be faxed to our office at 317-776-8506. Records will be sent as soon as possible, but no more than 10 working days once the signed consent is received. Immunization records cannot be emailed due to HIPAA. A MyVaxIndiana PIN# and information will be sent with all immunization records. See below for more information regarding MyVaxIndiana.
A MyVaxIndiana PIN number can be obtained by completing the immunization release form as described above. You will receive a PIN number with instructions on how to obtain an immunization record from CHIRP. You will need to contact your primary care provider to obtain the PIN number if that is where you or your child received immunizations. We will supply a PIN number to those who have received immunizations at the Hamilton County Health Department or if your provider does not participate in CHIRP. For more information on the MyVaxIndiana initiative, please visit their website.
Immunization records may be incomplete in MyVaxIndiana if your physician or physicians have not entered immunizations given to you or your child in CHIRP. Please keep this in mind when reviewing records obtained through MyVaxIndiana.