Real Property Department
All 2021 pay 2022 tax year conveyance documents & plats need to be submitted no later than 12/30/2021 to the Hamilton County Auditor. If they are submitted after 12/30/2021, they will be effective for the 2022 pay 2023 tax year.
The Hamilton County Auditor’s Office is responsible for maintaining property tax maps and ownership records for the entire county. All deeds transferring property must be processed through the Real Property Departmen of the Auditor’s Office prior to being processed by the Hamilton County Recorder.
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How to file online
If you are need to transfer a piece of property, it is recommended that you seek professional assistance from an Attorney or Title Company. The Auditor's Office Staff does not prepare legal documents. Your deed must be prepared and notarized PRIOR to bringing it to the Real Property Department for approval.
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The Federal Bureau of Investigation counts property fraud, also known as deed fraud, as one of the fastest growing white-collar crimes in the United States. Property fraud can happen when someone forges your identity and transfers your property into their name. Most often this is done when a house is mortgage free. Doxpox Property Watch, offers a free service to monitor your property, this service won’t prevent fraud, however, it will alert users immediately when something has been recorded in the recorder’s office. This allows for quick action rectify the situation.
Doxpop Property Watch
Approving a Deed
In order to have a deed approved by the Auditor, your deed must include the following information:
- All deeded owners must deed out exactly as they took title (i.e. if you used a middle initial or a different name, you must use the same identifying information in order to deed out ownership).
- The deed must contain a full legal description of the property being transferred. The most accurate place to find a full legal description is on the last deed of record not the tax bill.
- The deed must be notarized.
- The deed must include a tax mailing address (not the mortgage company).
- The deed must either be accompanied with an Indiana State Sales Disclosure form or be stamped “exempt” by the Assessor’s Office (subject to additional fees).
- The Auditor charges a $10 fee per parcel; cash or check only; no credit cards. Prices subject to change.
- There is a strict 4 p.m. recording deadline. Therefore, be here well before 4 p.m. to allow time for your deed to be processed by the Auditor’s Office.
- When you arrive at the Courthouse to process your deed, you will start on the 2nd Floor Assessor’s Office; then proceed to the 1st Floor Real Property Department. Once approved, you will go to the 3rd Floor Recorders Office to have the deed recorded (subject to Recorder’s Office fees).
Read through the Platted Subdivisions by tax year.